Codification Notes:

Ord. No.	Adopted	Codified	Status
06-103	Feb 10, 2011	TITLE 1	ACTIVE

ORDINANCE NO. 06-103

AN ORDINANCE OF THE CITY OF HAWK COVE, TEXAS, ESTABLISHING A RECORDS MANAGEMENT RETENTION PROGRAM; AND PROVIDING AN EFFECTIVE DATЕ.

WHEREAS, Title 6, Subtitle C, Local Government Code (Local Government Records Act), provides that each local government must establish an active and continuing records management program; and

WHEREAS, the City of Hawk Cove, Texas, desires to adopt a plan for that purpose and to prescribe policies and procedures consistent with the Local Government Records Act and in the interests of cost-effective and efficient recordkeeping;

NOW THEREFORE, BE IT ORDAINED BY IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HAWK COVE, TEXAS, THАТ:

SECTION 1. DEFINITION OF RECORDS OF THE CITY OF HAWK COVE, TEXAS.

All documents, papers, letters, books, maps, photographs, sound or video recording, microfilm, magnetic tape, electronic media, or other information recording media, regardless of physical form or characteristic and regardless of whether public access to it is open or restricted under the laws of the state, created or received by the City of Hawk Cove, Texas, or any of its officers or employees pursuant to law or in the transaction of public business are hereby declared to be the records of the City of Hawk Cove, Texas, and shall be created, maintained, and disposed of in accordance with the provisions of this ordinance or procedures authorized by it and in no other manner.

SECTION 2. RECORDS DECLARED PUBLIC PROPERTY.

All records as defined in Sec. 1 of this plan are hereby declared to be the property of the City of Hawk Cove, Texas. No official or employee of the City of Hawk Cove, Texas has, by virtue of his or her position, any personal or property right to such records even though he or she may have developed or compiled them. The unauthorized destruction, removal from files, or use of such records is prohibited.

SECTION 3. POLICY.

It is hereby declared to be the policy of the City of Hawk Cove, Texas, to provide for efficient, economical, and effective controls over the creation, distribution, organization, maintenance, use, and disposition of all records of this office through a comprehensive system of integrated procedures for the management of records from their creation to their creation to their ultimate disposition, consistent with the requirements of the Local Government Records Act and accepted records management practice.

SECTION 4. RECORDS MANAGEMENT OFFICER.

The City Secretary will serve as records management officer for the City of Hawk Cove, Texas, as provided by law and will ensure that the maintenance, destruction, electronic storage, or other disposition of the records of this office are carried out in accordance with the requirements of the Local Government Records Act.

SECTION 5. RECORDS CONTROL SCHEDULES.

Appropriate records control schedules issued by the Texas State Library and Archives Commission shall be adopted by the records management officer for use in the City of Hawk Cove, Texas, as provided by law. Any destruction of records of the City of Hawk Cove, Texas, will be in accordance with these schedules and the local Government Records Act. schedules and the local Government Records Act.